The applicant should be passionate about delivering exceptional support to prospective and current students and empowering them to reach their educational goals through the transformative experience of a GLOBIS MBA.
業務内容/Job Details
関わるサービス/Services Offered by this department
GLOBIS is dedicated to cultivating leaders who can create and innovate society. We nurture individuals with the ambition to drive positive change and the capability to achieve it, empowering them to carve their unique career paths.
Since its founding, GLOBIS (https://www.globis.ac.jp/) has pioneered various innovative initiatives to fulfill this mission. Central to our approach is a distinctive curriculum informed by insights gained through our corporate training and venture capital experience. Our curriculum is taught by instructors who are active managers and leaders in the business world, creating an environment where professionals can develop problem-solving skills and competencies vital for business success.
Beyond offering a structured approach to business management, we strongly emphasize helping individuals deeply reflect on their passions and aspirations. We also prioritize building meaningful connections across various industries and enriching personal and professional networks.
As a result, we have supported the successful careers of over 10,000 students and alumni, empowering them to grow professionally and make meaningful contributions to the transformation of organizations.
We welcome applications from individuals who share our vision of supporting business professionals committed to fulfilling careers and driving societal change.
事業紹介/Overview
As Japan’s leading business school, GLOBIS University is further expanding its global footprint, and we are seeking passionate, driven professionals to help shape the future of business education.
With an increasing number of applicants from around the world applying to our Full-time and Part-Time & Online MBA programs, our Admissions Office is seeking to hire new team members who will guide applicants and students toward their educational aspirations while fostering the continued growth and success of our MBA offerings.
This year, we are accelerating our global expansion by launching additional hub campuses worldwide, complementing our existing locations in the US, Singapore, Belgium, the Philippines, and Thailand. Our Admissions Team will be pivotal in bringing this vision to life, and expanding our team is a critical step toward realizing this goal.
As GLOBIS evolves into a leading AI-driven company at the forefront of innovation and advanced technology in the education industry, we are seeking a dynamic individual with strong technical expertise and a learning mindset to help us shape and transform the future of our processes and services, aiming to become the No. 1 MBA in the Technovate Era.
If you are looking to thrive in a dynamic, fast-paced environment, engage with the next generation of business leaders, and contribute to GLOBIS’ global mission, we invite you to join us on this journey.
部門紹介/Department Introduction
We design and operate the Graduate School of Management at GLOBIS University, which offers a structured approach to learning and applying business effectively and nurtures individuals dedicated to creating and innovating societies.
https://recruiting.globis.co.jp/work/gms/
https://recruiting.globis.co.jp/weblog/ja/gms/
To find articles from the Graduate School Division on GLOBIS HUB, you can follow these steps:
- Go to the GLOBIS HUB website.
- Look for the section to filter articles. This is often labeled with a magnifying glass or a filter icon.
- Search for articles by tag.
- From the list of tags, select ビジネススクール部門 (GMS).
業務内容/Role Details
If you join the Admissions Team, you will work closely with others to ensure a seamless and enjoyable admissions experience for candidates worldwide. Precise, efficient, and friendly communication is essential in providing exceptional, customer-focused service.
Team members must demonstrate a strong sense of cross-cultural awareness and understanding to effectively build meaningful relationships with our applicants and students within the diverse work environment at GLOBIS.
In addition to managing the admissions and enrollment process, you will play a key role in fostering a fulfilling learning environment and experience for students once they join the university by supporting the academic operations team.
Primary Responsibilities (Examples):
Admissions Round Operations:
- Refining and streamlining the screening process (document screening, interviews, notification of results, etc.) for the 4-5 admissions rounds held annually. This includes ensuring the smooth operation of the Admissions Committee that determines the final results.
- Supporting applicants and the sales team to ensure a seamless screening process.
Planning and Implementation:
- Promoting applicant selection processes utilizing IT software and AI
- Planning and managing the annual admissions process
Operational Execution:
- Collaborating with other teams within the department (Sales, Career Services, Alumni Relations, Events, etc.) and other internal departments to deliver greater value to customers and achieve business growth through cooperation
- Ensuring the smooth operation of student admissions, scholarship programs offered by GLOBIS and other institutions, educational loans, and immigration management
External Communication:
- Ensuring accurate and timely communication with applicants, prospective students, and internal/external stakeholders
- Providing information to prospective students through orientations and other channels
- Building relationships with stakeholders throughout the entire customer journey
応募資格/Qualifications
必須要件/Required
▼At the Admissions Office (One of the functions of the Student Services Office) Communication and Logical Thinking Skills:
- Native or business-level Japanese proficiency (equivalent to JLPT N1 or higher) and native or business-level English proficiency (TOEIC 900 or higher).
- A friendly, empathetic mindset is needed to build close professional relationships with students, alumni, and co-workers.
- Ability to absorb knowledge quickly, along with exceptional logical thinking skills to analyze/evaluate MBA applications, is needed to make precise proposals to admission committee members
- Exceptional eye for detail and accuracy in all areas of communication and output
Independent, Autonomous, and Proactive:
- Confidence to take strategic actions on their initiative to achieve team goals and develop new initiatives/process improvements
- Time and project management skills to maximize team capabilities and output
- Sense of wonder and willingness to challenge oneself to develop new skills
Passion, Flexibility, and Dedication:
- Dynamic collaboration with diverse members among several teams/departments
- Able to work on weekday evenings and some weekends to support class operations and participate in social events for the university (flexible shifts are available)
- Going the “extra mile” for all stakeholders and team members
▼At the Student Services Office (Entire team)
- A deep sense of awareness, passion, and drive to support others
- Team members should contemplate deeply rather than focus on the superficial surface of things.
- Openness and willingness to develop strong connections and bonds with all stakeholders (students, alumni, colleagues) are paramount.
▼Other
-3+ of practical experience in a company
-Align with GLOBIS' business and the GLOBIS WAY
-The following tests will be accepted as a substitute for the Japanese Language Proficiency Test (JLPT) https://globis.box.com/v/japanesetest
歓迎要件/Preferred
- 2+ years of professional work experience in a customer-facing role with a track record of proven results
- Experience working in a growing business or organization
- Experience working in the field of higher education
- Proven experience in a small-team setting, balancing high-volume, multi-faceted operational tasks with an emphasis on accuracy and efficiency.
- Experience studying or working abroad
魅力/Challenges
The Student Services Office is a small, dynamic, and internationally diverse front-facing team of the GLOBIS University English MBA Program. You will work in a fast-paced, results-driven environment and oversee all admission and enrollment-related services for the English MBA program. The department as a whole employs a diverse team of 30 people from 12 countries.
Within the team, you will work alongside members who are highly committed to achieving the mission of becoming the No.1 business school in the Technovate era. However, we anticipate that you will take on a lead role running the admissions and enrollment process in the future.
You will have significant input into executing our mission and enhancing our services moving forward. This role will allow you to interact directly with applicants and stakeholders from various global backgrounds and sectors.
The team member will be expected to be responsible for their designated tasks and actively propose and implement actions to contribute to the business's growth and service improvement.
| 職種 / 募集ポジション | 《Tokyo》GLOBIS University (English MBA) Admissions Coordinator _Contract Employee (Expert) |
|---|---|
| 雇用形態 | 契約社員 |
| 給与 |
|
| 勤務地 | |
| Contract Period | Contract Employee *The contract period is one year (renewable annually). Contract Renewal: Yes (based on work performance, etc) Criteria for Contract Renewal: ・Job performance, progress of work, attitude, and abilities ・The anticipated workload of the employee's duties after the expiration of the contract period ・Company's financial condition, etc. Maximum Renewal Limit: Yes (Maximum total contract period: 5 years) |
| Salary Notes | Salary depends on work experience, skills and abilities ・Annual salary revision in July ・The annual salary is inclusive of premium wages for 45 hours of overtime work and for 10 hours of nighttime work. |
| Workplace Notes | (Initial Assignment) Tokyo (Scope of Variation) Headquarters and all domestic and international offices designated by the company (including locations for remote work implementation), and in the event of future secondments, all offices designated by the secondment destination *The assignment of work locations and placements is determined based on considerations such as career and skill development, individual circumstances, and optimal distribution aligned with the company's business expansion. |
| Working hours | The core responsibilities of the Admissions Office are primarily conducted from 10:00 to 18:30. Due to our close collaboration with the Academic Support team within the Student Services Office, this role will also involve some involvement in class operations. During the initial training period, this will entail one weekly evening shift (with a flexible start time the next day). After the onboarding period, these assignments will become less frequent, occurring approximately once or twice a month. |
| Examples of Work Hours | Examples of work hours for days when you have class operations: ・Full-time Class Operations (Weekdays, Morning/Afternoon classes): 9:00 AM - 5:30 PM on weekdays ・Part-time or Online Class Operations (Weeknight/Weekend classes): Weeknights: 2:00 PM - 10:30 PM Weekends: 9:00 AM - 5:30 PM, 1:00 PM - 5:30 PM, or 5:30 PM - 9:30 PM Note: ・The work schedule is generally based on a flextime system with no core hours. ・The break time is one hour. You will be required to work occasional evenings (1-2 times per month) and weekends (approximately 1-2 Saturdays or Sundays per month) to engage with students and organize events. However, flexible working hours and compensatory leave arrangements are available, allowing for a flexible and well-managed work schedule. |
| Holidays | ・Our work week is based on a five-day work schedule, typically from Monday to Friday. If you are required to work on a Saturday or Sunday, your day off will be shifted to a weekday. We also observe all national holidays. Note: While the above is the general rule, there may be instances where you are required to work on a Saturday or Sunday due to class schedules or special academic events such as entrance or graduation ceremonies. ・20 paid holidays per year. In the first year, paid holidays will be calculated pro rata from the start date of employment. ・Annual holidays include: - New Year’s period (e.g., Dec 29 - Jan 4) - Marriage leave - Condolence leave - Natural disaster leave - Maternity/Paternity leave - Sabbatical leave (after 5 and 10 consecutive years with the company) ・Remote work overseas is available for up to one month, twice a year. The location must be where the employee’s family resides. |
| Employee Benefits | Transportation expenses provided (according to company regulations) |
| Insurance Coverage | Health insurance, employment insurance, workers accident compensation insurance, pension |
| Secondhand Smoke Measures | No smoking indoors in principle |
| Self-development benefits | ・GLOBIS MBA partial subsidy* ・Self-development subsidy (max 200,000 JPY/year) ・Support for attending training courses required for work (all expenses covered by the company at the discretion of the department head) *Employees are requested to repay the above-mentioned subsidy/support in case they: -Do not complete the program, or -Leave GLOBIS during program enrollment or within two years of program completion. |
| Department/Team | Department: GLOBIS Management School (GMS) Team: Student Services Office (Admissions Team) English MBA Division > Student Services Office > Admissions Team (You will be assigned to the Admissions Team within the Student Services Office of the English MBA Division. The Student Services Office consists of two teams: the Admissions Team and the Academic Support & Class Operations Team. Therefore, cross-team collaboration (beyond functional boundaries) is required.) The GLOBIS Student Services Office is a vital part of the global division at the Graduate School of Management, GLOBIS University. With a team of eight members, this office serves as a key link between all company divisions, ensuring smooth coordination and support across various functions. The team oversees crucial academic operations, including admissions, enrollment, class management, and academic operations, for the English MBA Program, a department with over 30 members. |
| Career Trajectory | After mastering the full range of duties as an Admissions Coordinator, you will be expected to collaborate with team leaders and senior colleagues to develop and execute strategies essential for business growth. This career path is ideal for those seeking to effectively leverage sales skills in a multinational environment while enhancing strategic thinking and project management abilities. The role described above involves working as a trusted Admissions Coordinator to support the smooth application, selection, and enrollment preparation processes for numerous applicants and prospective students. You will also plan and execute various initiatives necessary to maximize applicants' and prospective students' potential, helping them become individuals who positively impact society, as well as engage in advisory work for students. This is an ideal role for those who wish to contribute to individuals' self-development and growth. |
| Typical Workday | GLOBIS employees benefit from flexible working hours and remote work options. Under normal circumstances, employees are asked to commute to the office three times a week. Typical working hours are from 10:00 to 18:30, with a 1-hour lunch break. Weekend and evening work may be required for class operations and events, so team members manage their schedules using flex time and substitute holidays, coordinating with the team to cover when necessary. Our team focuses on results rather than the amount of time worked. Employees are encouraged to work in a way that makes them feel comfortable and productive, ultimately maximizing the team’s output. ＜Sample Daily Schedule＞ 09:30-10:30 Check Slack, emails, and other communications 10:30-11:30 Meeting for student events 12:00-13:00 Lunch 1:00 PM - 2:00 PM Internal meeting 2:00 PM - 4:00 PM Meeting with students 4:00 PM - 6:00 PM Administrative tasks, proposal writing, etc. |
| Sample Annual Schedule/Sep～Feb | Sep/Oct: ・Annual Planning and Implementation for the Admissions Process ・Annual Admission/Enrollment Preparation ・Living in Japan: Support for International Students ・GLOBIS Education Loan Process Management ・Entrance Ceremony and Academic Support for New Students Nov/Dec: ・November Admission Round Application Screening/Preparation ・Interview and Examination Planning and Implementation ・Admission Committee Meeting and Screening Result Preparation ・Enrollment Guide and Schedule Coordination for the MBA Program Jan/Feb: ・February Admission Round Application Screening/Preparation ・Interview and Examination Planning and Implementation ・Admission Committee Meeting and Screening Result Preparation ・Enrollment Preparation and Tuition Invoice Process |
| Sample Annual Schedule/Mar～Aug | Mar/Apr: ・April Admission Round Application Screening/Preparation ・Interview and Examination Planning and Implementation ・Admission Committee Meeting and Screening Result Preparation ・Enrollment Preparation and Tuition Invoice Process May: ・Full-time MBA Enrollment Implementation (Visa Processing, Scholarship, Education Loan) ・Orientation for Living in Japan Jun/Jul: ・July Admission Round Application Screening/Preparation ・Interview and Examination Planning and Implementation ・Admission Committee Meeting and Screening Result Preparation ・Enrollment Preparation and Tuition Invoice Process ・Review of Previous Annual Admission Aug: ・Enrollment Focus for all MBA Programs (Scholarship, Loan, Entry to Japan, Living in Japan Support) ・Graduation and Entrance Ceremony Support ・Post-Graduation Visa Processing ・Post-arrival Orientation |
| Approx. Overtime Work per month | Avg. 5-20 hours per month |
| Remote Work | GLOBIS actively embraces new ways of working as a 21st-century leader. Leveraging cutting-edge technology, we proactively incorporate online and remote work while placing a strong emphasis on creating real "spaces" that foster positive communities, company culture, and relationships. We generally recommend coming to the office three days or more a week, but policies may vary based on the characteristics of each department and team. Please note that the above is subject to change based on the societal landscape. |
| Company-wide Retreat (Residential Training) | The initiative involves discussions in an environment removed from daily business operations, focusing on: - Understanding the GLOBIS Way - Management retreat (making company-wide goals personal) - Cross-departmental communication and team building *This is conducted annually over a period of one night and two days. *Additionally, there is a "Department Retreat" conducted within individual departments with similar objectives. |
| Probation | 3 months In principle, you will be expected to come to work every day during onboarding (3 months after joining the company) to adapt to the work characteristics and the organization and build relationships with those around you. *In principle, remote work is not available during the probation period. |
| Educational Background | Junior College, University graduate or Graduate school graduate |
| Requirements for the Expert | Executes designated operations by demonstrating highly specialized skills with respect to specific operations that are important to the company. For more details, please visit: https://recruiting.globis.co.jp/environment/growthsupport/#duties |
| Selection Process Flow | 1.Document Screening 2.First Interview (HR Representative) 3.Second Interview (Department Manager & Team Leader) 4.Final Interview (Department Executive) |
| Selection Process Details | If you pass the first interview, we will also schedule a session with a team member to give you more insight into the position, which will be held in conjunction with your second interview. The final interview will be conducted in person. Depending on the selection process, an additional interview with an HR Executive may be conducted after the Department Manager interview. |
| Selection Process Details Other | *Applicants are required to submit an essay in English or Japanese by the day before the second interview. Essay Theme: "What do you want to achieve at GLOBIS?" The selection process aims to gain a deeper understanding of candidates and engage in meaningful dialogue. We hope you will take this as an opportunity to reflect and organize your thoughts. For Non-Native Japanese Speakers: Suppose you do not hold a Japanese Language Proficiency Test (JLPT) certification or a certificate from a recognized Japanese language test listed in the provided URL. In that case, you must take a JLPT Online Half Mock Test arranged by GLOBIS during the selection process. https://globis.box.com/v/japanesetest |
| Headcount | １ |
| 会社名 | 株式会社グロービス |
|---|---|
| 代表者 | 堀 義人 |
| 設立 | 1992年8月（株式会社グロービス） 1996年12月（グロービス・キャピタル・パートナーズ株式会社） 2007年12月（学校法人グロービス経営大学院） |
| 従業員数（連結） | 806名（2023年3月31日時点） |
| グロービス採用サイト | https://recruiting.globis.co.jp/ グロービスの"今"や"リアル"発信する場『GLOBIS HUB』 https://recruiting.globis.co.jp/weblog/ |
| 事業内容 | 「経営に関するヒト・カネ・チエの生態系を創り、社会の創造と変革を行う。」というビジョンのもと、経営大学院の運営や法人事業による人材育成・組織開発の推進、ベンチャー企業への投資など幅広い事業を行うグロービス。近年は「テクノベート時代の世界No.1 MBAへ」を目標に掲げ、EdTechを活用したプロダクト開発などにも力を入れています。 グロービス経営大学院 https://globis.co.jp/services/mba-programs/ 企業内研修 https://globis.co.jp/services/corporate-training/ スクール型研修 https://globis.co.jp/services/classroom-training/ 能力測定テスト GMAP https://globis.co.jp/services/gmap/ GLOBIS 学び放題 https://globis.co.jp/services/elearning/ 出版・発信 https://globis.co.jp/services/publications/ ベンチャーキャピタル https://globis.co.jp/services/venture-capital/ 一般社団法人G1 https://g1.org/ 一般社団法人KIBOW https://kibowproject.jp/ 茨城ロボッツ https://www.ibarakirobots.win/ |